• LV

January 2020: Getting (+ Staying) Organized

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If you're like me and the other 7.53 billion people in the world, January 1st, 2020 rolled in and you started making resolutions. There's something about the New Year that makes us all take a moment to reflect and sit down and figure out how we will do things differently in the New Year.


So on Jan 1, I sat in a space of gratefulness for 2019 and then put my 2020 goals into buckets: Personal, Professional + Business. Here are a few of them:


+ More Vacation, More Life (1st vacation of the year already down and in the books - more on that later, maybe)

+ SECURE THE BAG [ “Secure the bag” or “bag secured” refers to someone getting what they want, making money, and/or achieving a goal. ] Also, see Life Lessons in my Letter: Edition 1.0

+ Biz Social Media Consistency

+ Newsletter for VLV (Ayyy, here we are knocking out goals already and it's not even February)

+ STAY organized


That is just a snippet into the 2 pages of goals I actually have in my planner. One of my friends literally said "Jesus, that's a lot"when I shared them with her. LOL. If you do not know me personally, you will learn that I am extra and V. ambitious.

Before I tackle how YOU can get and stay organized, I want to share with you what I organized. Because how can I give advice and not take it?


At the end of the last year, I randomly thought about creating a newsletter but didn't really have any idea about what I wanted to talk about, what the format would be, etc. Then, I just sat down and planned out all 12 months of content (see rule #1 about getting and staying organized below). Writing down and organizing my thoughts holds me accountable, makes the thought of curating newsletter content less daunting, keeps me focused and most importantly, ensures I am consistent. Did I mention organization requires (no, demands) consistency.


Here are some of upcoming Feature Topics (mark your calendars):


+ FEB: Finding Motivation

+ APRIL: Nailing the Consultation...and Not So Much

+ JULY: My Personal Journey as an Assistant

+ NOVEMBER: Ghosted


That's just a few of them. Now, let's dive into why you're really here.

HOW TO GET (AND STAY) ORGANIZED?


+ WRITE EVERYTHING DOWN - The best ideas + dreams that live in your head unfortunately never come to fruition because they are just swirling around in your head. Pen to paper keeps you accountable.


+ TO - DO LISTS (writing everything down 1.2) - This is writing everything down's cousin. Do a total brain dump and set schedules/deadlines for everything you need to do. For example "Reply to outstanding client e-mails by EOD" or "Schedule Dentist appointment by Wednesday" Timelines keep you what? Accountable.


+ FOCUS ON ONE TASK AT A TIME - You are not required to be Superman or Superwoman. Honestly, I am talking to myself here. See each task all the way through...one at a time. Multitasking in theory sounds like that best plan of action but in reality it can be distracting and it can cause confusion + unnecessary errors. Relax. Once you start checking those tasks off of your to-do list, your cape will magically appear.


+ BLOCK TIME (focus on one task at a time 1.2) - Set time aside each day to tackle your to-do list in a space that is free of distractions. That means quiet your laptop from e-mail pings and silence your phone from unnecessary notifications. Do you need to know that so and so just posted an update on Instagram? Not right now. You're being productive.


+ CLEAN YOUR SPACE - Clutter in your environment creates clutter in your brain. Clean your desk, period.


+ PRIORITIZE - As much as I love to-do lists and writing things down, everything on that list is not an emergency. I am a huge fan of the Eisenhower Box and it basically forces you to put your tasks into four buckets: Do, Decide, Delegate + Delete.


D𝐨: Urgent and important tasks like completing a proposal. ⁣

D𝐞𝐜𝐢𝐝𝐞: Important, but not urgent tasks like researching articles. ⁣

D𝐞𝐥𝐞𝐠𝐚𝐭𝐞: Urgent but not important tasks you can 𝘥𝘦𝘭𝘦𝘨𝘢𝘵𝘦 like Administrative tasks that can be completed by Virtually LeVincia. 🤗⁣

D𝐞𝐥𝐞𝐭𝐞: Not urgent and not important tasks you can eliminate like mindless browsing through social media. ⁣






+ REST- One of my college professors would always ask us "How do you eat an elephant?" and the answer is always "one bite at a time." Shoutout to Mr. Frech, by the way.

Listen. Getting organized is a huge undertaking. STAYING organized will require you to dive deep and eliminate some lifelong bad habits. Rest. Take Breaks. Eat the elephant but do it slowly and mindfully.


I hope these will help you along your journey of becoming more organized. For everything else, there's Virtually LeVincia (shameless plug :))


Seriously, this was my 1st letter to you and I hope you learned some things (and I didn't scare you away).


Come back next month to talk about "Finding Motivation."


Stay Dope.

LV

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